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Community Events in Parks

There are many activities going on in the parks and open spaces in the borough throughout the year including funfairsconservation events and guided walks.

Dudley Council aims to ensure that all our parks remain a safe and friendly place, so everyone can enjoy the range of events and activities that take place throughout the year. We encourage the public to use their local park or green space for community events.  However it is essential that we know when and where the event is being held and that all necessary steps are being taken to ensure public health and safety.  Therefore you MUST register your activity well in advance with the Council’s Events Team, based at Himley Hall, who will provide information and advice about organising your event.

Please scroll down to the bottom of this page to download events pack, risk assessment guidelines, terms and conditions, sample risk assessment and blank risk assessment.

Event Safety

Please see our web page on Event Safety: A Guide for Event Organisers for further information.

Events in the Borough

For further details of events taking place in Dudley Borough, please:


How to apply for an event

You can apply by any of the following means:

  • Please complete the Event Application Booking form, which is available at the bottom of this page

    Once you have completed the form, please use this link to upload the completed form

  • Download the application form at the bottom of this page. You can send us a completed and signed application form together by sending it to us at the office address below

  • Contacting us in writing, telephone or email. Please use the contact forms below to request an application form. 

Risk Assessment

A risk assessment is a careful examination of what is likely to cause harm to people, followed by an explanation of managed contingencies to reduce or eliminate such risks. As the organiser, you will need a competent risk assessor to carry out a risk assessment for your event. A standard risk assessment form can be obtained from Dudley Council as per the contact details below.

You will also need to take out public liability insurance to cover your event.

The risk assessment must incorporate all safety aspects of the event, such as crowd control, barrier safety etc. For further Health and Safety information please contact using the details at the bottom of this page.

An event Organiser Risk Assessment Record is available at the bottom of this page. Once you have completed the form, please use this link to upload the completed form.

For further information please see Risk Assessments for Events.

Disclaimer

The council will not be held responsible for any death, personal injury or loss or damage to property (including property owned by the Council) caused by or arising from the holding of your event and it is your responsibility to ensure that you have taken all necessary steps (including insurance) to protect yourself from liability of this nature.

As your event is to be held in a public park, you will be required to sign a form

  1. indemnifying the Council against any action, claim, loss, costs or expenses resulting from or consequential upon any liability of the above nature;

  2. agreeing to insure and provide evidence of such insurance with an insurance company approved by the Council to cover liability of this nature up to the value of £5,000,000 in respect of each and every claim.

Please use the online form to below to complete your risk assessment for an event in a public park, or alternatively contact us to request a paper copy of the form to be sent to you. 

Road Closures for Community Events

Please see our Road Closures webpage for further information on what to do if you need to close a road for your community event.

Terms and Conditions Applicable to Events to be Held at Public Parks

  1. The event is to be orderly and well conducted and no nuisance or annoyance is to be caused to local residents.

  2. Dudley Metropolitan Borough Council. The Council must be indemnified against any damage or injury which may occur to persons or property in the sum of £5,000,000 or such other sum as may be specified by the Council in any individual case. The organiser must produce a copy of his/her insurance certificate not less than 14 days before the event. Failure to do so will result in the withdrawal of permission for the event.

  3. An adequate number of stewards must be available to control participants and spectators. Stewards should be people who are aged 18 years and over. The number of stewards depends on the size of the event.

  4. Event organisers must provide sufficient car park stewards for their event.

  5. At the conclusion of the event the organisers must forthwith take all necessary steps to return the venue to a clean and tidy condition to the satisfaction of the authority's representative.

  6. In the event of ground or other damage, the Council may, as its discretion reinstate or repair any such damage without giving the organiser the option of undertaking the work him/herself and in that event, the organiser must pay the costs thereof on demand. The Council may also, at it's discretion demand payment of a deposit to be settled by the Chief Finance Officer. At the conclusion of the event, the Council will refund the deposit, or whatever part of it remains, to the organiser.

  7. The organiser must make adequate provision for toilet and first aid facilities, (including the provision of toilets for people who have disabilities) based upon the anticipated attendance at the event.

  8. No vehicles or equipment are to be brought on site before the time agreed with the authority's representative.

  9. All vehicles and equipment are left at the owner's risk. No persons shall on any access road in the pleasure ground ride or drive any vehicle at such speed as to cause danger to other persons in the pleasure ground or without consideration for such persons.

  10. If the organiser wishes to have fairground amusements as part of the event then no amusements may move on site earlier than a date and time agreed by the Authority's representative. All amusements must be removed from site by a further agreed time and date. Funfair proprietors must belong to the Showman's Guild. No alcohol or live animals are to be used as Prizes on fair stalls. (e.g. goldfish).

  11. Fun Fair and ancillary equipment must be closed down at an agreed time specified on the event application form.

  12. Event organisers may not bring in for public sale any food confectionery or beverages without the agreement in writing of the Local Authority. All caterers must produce copies of relevant food hygiene & public liability documents.

  13. Any Electrical equipment utilising the electricity supplies in the Parks must be P.A.T. Tested.

  14. This Agreement supersedes any prior agreement between the parties whether written or oral and such prior agreements are cancelled as at the commencement date but without prejudice to any right which have already accrued to either of the parties.

  15. This agreement is governed by English Law in every respect and is deemed to be made in England.

Useful Publications

Five Steps to Risk Assessment

Produced by the Health and Safety Executive
ISBN: 0717615650

Useful Links

  • pdf
  • Event risk assessment guidance note [pdf / 945KB] A full risk assessment should be carried out for all events. This will be a legal requirement in many circumstances. The following guidance should aid you in carrying out your risk assessments. A form to record your findings has also been provided.

Contact Details

  • Name Senior Events Officer, Culture & Leisure Services
  • Address Directorate of the Urban Environment, Himley Hall & Park, Himley Park, Dudley, West Midlands, DY3 4DF
  • Telephone 01384 817834
  • Fax 01384 817818
  • Opening Hours Himley Hall General Office opening hours are Monday - Friday 9.00 am - 5.00 pm all year.