The Dudley Safety Advisory Group has been set up to advise on safety matters, in an attempt to ensure that public safety is maintained at all events held in the Borough – however large or small.
This includes events held on the public highway. It should be borne in mind that any event on a public highway involves a significant amount of risk. If you are in any doubt about the safety of your event – do not hold it! The number one priority for event organisers must be to minimise the risk to participants’ and public safety. As well as the possible danger to people taking part and other road users, you also need to think about the inconvenience you may cause for pedestrians and traffic.
As organisers you are encouraged to consult with the Safety Advisory Group, who will be able to offer you advice in planning your event. In certain circumstances we may invite you to join one of our meetings to discuss your proposals further.
We consider all event notifications and offer advice and guidance to all parties concerned in the planning and organisation of events. Our advice is in addition to any legal requirements and government guidance, which you should also refer to (see helpful links). Generally the police do not support any event that takes place on the highway due to the inherent dangers to public safety. The police may however make contingency plans to deal with any potential public safety issues as a result of your event taking place, and also take any action deemed necessary on the day of the event to resolve any public order issues that occur. You also need to be aware that there may be a charge for emergency services or local authority resources, should they be required. The safety concerns and advice given by the Safety Advisory Group to event organisers will be documented. If there is an incident resulting in court/public inquiry proceedings, we have an obligation to notify to any investigating authorities the safety advice given to you about your event.
Below you will find a useful summary of the considerations you will need to bear in mind when planning your event, together with useful contact names and numbers for further advice. For a full application/information pack you will need to complete and return the Event Notification form.
The information contained within this page is intended to highlight the importance of making safety your number one priority in planning your event. The considerations are by no means exhaustive, and should be supplemented by other reading, including that listed below. Careful planning and organisation will help to ensure that your event is both safe and enjoyable for everyone involved.
The agencies of the Safety Advisory Group will not be held responsible for any death, personal injury or loss or damage to property (including property owned by one or more of the agencies) caused by or arising from the holding of your event and it is your responsibility to ensure that you have taken all necessary steps (including insurance) to protect yourself from liability of this nature.
If your event is to be held on Council owned land or on a highway, you will be required to sign a Form (a) indemnifying the Council against any action, claim, loss, costs or expenses resulting from or consequential upon any liability of the above nature and (b) agreeing to insure and provide evidence of such insurance with an insurance company approved by the Council to cover liability of this nature up to the value of £5,000,000 in respect of each and every claim.
For further information, please contact Dudley Council Plus.
Telephone 0300 555 2345
Out of Hours Telephone If you are reporting an emergency, use 0300 555 2345. If this service is closed, a recorded message will advise what you should do.
Opening Hours: Monday to Friday, 8:30am-5:00pm, Saturdays 9:00am-12:00noon.