There are a number of terms and conditions that must be adhered to when hiring the football pitches. These conditions will be enforced by the Council.
These conditions must be strictly adhered to, and will be enforced in full by the Council.
The allocation of a football pitch to a team or league by the Council is for a specific day and time (i.e. Sunday morning) and does not entitle the team or league to use the facilities (i.e. Pitch or Changing Room/Showers) at any other time. Midweek games are only allowed when fixed as an alternative date for an earlier postponed game and when permission has been granted by the authority.
No Team or League shall allow practice games to take place mid-week, otherwise full reinstatement costs will be levied. Any Team or League who continually disregard this ruling will be notified in writing on three occasions to cease, failure to comply will result in the removal of all facilities allocated.
Teams playing in Dudley & Cradley Heath Football League and Kidderminster & District Football League should make payments direct to their league.
Confirmation of bookings will be sent to the team or league Secretary, who will then be invoiced for the pitch fees due.
A £34.33 administration fee is payable, if this booking is cancelled prior to payment of the 1st instalment of pitch fees.
Teams should report any defects, damage or otherwise, which is considered a complaint of the service directly to their leagues by telephone before midday on Monday. This should then be confirmed in writing, to the League Secretary within three working days giving the following details: Name of team, nature of complaint, date and time of incident.
The team or league secretary, on receipt of such complaints must then notify the Council using the contact details below giving full details.
Where a football organisation that has pre-booked a facility and the facility can not be delivered by the Council, the Council reserves the rights to find an alternative facility. However this does not apply to facilities or services that have been damaged. Where the Council is unable to identify an alternative venue the Council reserves the right for any reimbursements or refunds.
Contact details for all teams must be supplied, in order to keep the Council’s records up to date. If there is a change of team or league Secretary the Council must be informed.
Team / League secretaries should be aware that their name and contact telephone number may be disclosed to other teams who share the same facility.
All correspondence will be via the league/ club secretary on all matters.