When the supplier/service provider receives the tender documents it is important that they carefully read all documentation, and are satisfied that they can comply with all the requirements of the tender.
There will be a contact address and telephone number/email address etc. quoted on the document if the tenderer should require any clarification.
Suppliers/service providers must ensure that the information they provide is correct and accurate. If the tender is accepted the information provided on the tender will form the contract between the company and the Council.
Special care should be taken when pricing the document as most tenders will have a period where the prices are fixed. During this period no increase in price(s) will be considered. All price variations after the fixed price period must be supported by evidence before changes are implemented.
Where a tenderer has applied via the Councils electronic tendering system (InTend) they will return the documents electronically by making an official submission as directed by the onscreen instructions.
In the case of a hard copy tender; once the tenderer has completed the document it should be returned in the marked envelope provided, before the date and time stated on the envelope. It should bear no marks that would identify the sender.
Any tender received that has not followed instructions detailed may be rejected.