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Education Business Partnership Privacy Notice

The Dudley Education Business Partnership (EBP) supports schools, colleges, employers and young people that engage in Work Experience programmes. Dudley Council and Dudley Education Business Partnership have a duty of care to verify that a company offering work experience placements has appropriate measures in place (to include young people) regarding health, safety, welfare, safeguarding and employment insurance.

What we need

We will only collect basic personal data that is required to undertake one or more of the above functions.  This may include your name, address, telephone/mobile number, email address, DBS information. This will include information you have given us, e.g. during the Pre-Placement Interview and information received from third parties e.g. schools/colleges.

What is the legal basis for us to process your data?

  • Health & Safety at Work Act (1974)
  • Employer Liability Compulsory Insurance Act (1969)
  • The Criminal Justice and Court Services Act (2000)
  • The Counter-Terrorism and Security Act (2015)

Who is processing my data?

Dudley Education Business Partnership process the data.  We also use the services of other local authorities/partner organisations and private consultants (including, but not exclusively, Lynn Tucker Health & Safety Consultant, MTC Ltd, Cannock Virtual PA Services, Sandwell SIPS, Worcestershire EBP, and Entrust Learning & Skills).  For further details, please contact Dudley Education Business Partnership. 

How we will use the information we hold about you

Your personal information will be treated as confidential.  We may check details with other local authorities/partner organisations and private consultants to ensure our records are accurate and up-to-date.  We will share information to allow the Education Business Partnership to provide services in line with legislation as mentioned above.  We will only use your information in ways, which are permitted by Data Protection Law.
Information is recorded and processed on a Dudley MBC secure database and is accessed by only authorised/approved school/college personnel.  This system is also used by Connexions Dudley.

Dudley Council and Dudley Education Business Partnership may also use your information for the purpose of performing any of its duties.  We may share your information with other bodies responsible for ensuring the suitability of work experience placements for young people.

We will not disclose your personal information to third parties without your consent.

What are your rights?

You have the right to:

  • request a copy of your information (known as a subject access request)
  • request rectification or erasure of your information
  • request a restriction on the processing of your information
  • object to processing of your information, and
  • complain to the Information Commissioner’s Office about the way Dudley Council processes your information

If you require further information about the use of your data or would like to exercise any of the above rights, please contact:

Data Protection and Information Governance Manager, Dudley MBC, ICT Services, The Council House, Priory Road, Dudley, DY1 1HF

How long we keep your information

We will keep your information for as long as it is required by us or other regulatory bodies in order to comply with legal and regulatory requirements or for other operational reasons.  In most cases, this will be a minimum of seven years.  We confirm that all data retained is kept on a secure system that is compliant with strict government security standards.