Dudley Metropolitan Borough Council (DMBC) Environmental Health & Trading Standards (EHTS)
We are committed to protecting your personal data and ensuring that it is processed fairly and lawfully. Information you provide to us will be processed in accordance with the General Data Protection Regulation (GDPR), the Data Protection Act 2018 (DPA 2018) and subsequent legislation. For the purposes of Data Protection, Dudley MBC is the Data Controller.
We are the Scams Unit, a small team of officers within the Trading Standards team, part of Dudley Metropolitan Borough Council’s Environmental Health and Trading Standards service. We are part of the Health and Wellbeing Service delivered within the People Directorate.
The Scams Unit’s role is to visit persons in the Dudley borough who may have responded to scams to prevent further financial loss and provide support and advice. Referrals to the service are predominantly received from the National Trading Standards Scams Team, hosted by Surrey County Council who provide details of potential and confirmed scam responders in the Dudley borough to Dudley Trading Standards to enable us to carry out law enforcement functions, prevent further crime and to safeguard individuals. Referrals are also received from partner organisations, including the police, DMBC Adult Safeguarding and the Multi Agency Safeguarding Hub (MASH). We also provide training on scams prevention for professionals and the wider community, e.g. the online “Friends Against Scams” training, Scams Champion training and attend a wide variety of events and roadshows to advise on scams prevention.
Further information can be found on the web page Scams
The National Trading Standards Scams Team provide us with information on potential scam victims, via a secure portal called Compass, which includes:
- The name
- The address
- Phone number (if known)
- Date of Birth (if known)
When the scams team visit a scam responder, they collect information which includes:
- Confirming name & address
- Telephone number (landline and/or mobile)
- Age or date of birth
- E-mail address (where applicable)
- Relevant health information, including details of health conditions
- Details of potential scams subjected or responded to
- Amount lost to scams
- Personal circumstances (e.g. recently bereaved, loneliness & isolation)
- If appropriate, family contact details (where consent to contact has been given)
- Where a call blocker is installed by the scams unit, the name, address and telephone number of the person receiving the call blocker is recorded
If a person visited requires assistance to contact banking or other financial institutions or utility providers, then details of these would also be requested, along with information relating to the existence of any power of attorney.
Where a person engaging with the scams unit agrees to become a scams marshal. i.e. with the purpose of forwarding scam mail to the National Scams Team for monitoring of scams, the name, address, telephone number and email of the scams marshal is recorded and shared with the National Scams Team.
Where a person decides to train as a Scams Champion, the name, address, telephone number and email address of the person trained by the scams unit is recorded for future contact in their role as a Scams Champion.
Where a person has undertaken the online Friends Against Scams training on the Council’s website, we will request their consent to their name, address, email and telephone number being kept for future contact by the scams unit for the purpose of dissemination of scams prevention information.
We collect information from you in the following ways:
- Paper forms
- Online forms and emails
- Telephone conversations
- Face to face meetings
We also receive information from other agencies, for example from:
- Citizens Advice Consumer Services (CACS), a government funded service receiving all first line consumer complaints and enquiries. If you live in the Dudley borough and have reported a potential scam to CACS, they will notify us of the matter including your details.
- Dudley MBC Adult Safeguarding service may refer victims of scams and financial abuse to us
- The Multi Agency Safeguarding Hub (MASH) may refer victims of scams and financial abuse to us
- Dudley MBC Telecare service’s Bogus Caller Hotline may refer victims of scams and financial abuse to us
- The Police may refer victims of scams and financial abuse to us where it is suspected that there has been a breach of legislation enforced by trading standards or where victims may benefit from advice and support from trading standards
- Financial institutions, such as banks and building societies, may make a referral for scams advice and support where there is a suspicion that a customer has experienced financial abuse.
- Other local authorities including trading standards services may make a referral to us where there is a relevance to scams prevention in the Dudley borough
Our legal basis for data processing comes from Articles 6, & 9 of GDPR.
Legal obligation- Article 6 (1) (c) - processing is necessary for compliance with a legal obligation to which the controller is subject.
Public task-Article 6 (1) (e) – processing is necessary for us to perform a task carried out in the public interest or for our official functions.
Additionally, as the protection of vulnerable residents meets key priorities of the Council for health & wellbeing and safeguarding, the lawful basis for processing is under Article 6 (1) (e), public task, and Article 9- processing is necessary for reasons of public interest in the area of public health.
The legal basis for processing special category data (previously known as sensitive personal data) which includes ethnicity and health data is contained within Article 9 (2) (g) where processing is necessary in the substantial public interest and is subject to additional safeguards to protect the use of this data.
Legislation enforced by Trading Standards in relation to scams, financial abuse and rogue traders includes (this is not an exhaustive list):
- Consumer Rights Act 2015
- Consumer Protection from Unfair Trading Regulations 2008
- Fraud Act 2006
- Proceeds of Crime Act 2002
- Criminal Justice and Courts Act 2015
The Council also has a statutory duty under the Care Act 2014 to investigate abuse, including financial abuse, of a person with care and support needs.
The information we collect is used for the following purposes:
- To provide a service to residents in the borough on scams prevention through the provision of advice & guidance
- To make onward referrals as appropriate to other support services
- To provide feedback to the National Trading Standards Scams Team via the Compass portal so that redacted national reports and statistics can be produced for publication
- To investigate and enforce trading standards legislation
We will share your personal information with our partner agency, the National Trading Standards Scams Team, via their secure portal Compass, where your referral to the scams team came via this route.
We will share information with our partner agency, Citizens Advice Consumer Services (CACS), who deal with all first line consumer complaints and enquiries, if your referral to the scams team came via CACS.
We will share your personal information with other organisations under prescribed circumstances, these being:
- For the prevention and detection of crime
- Where there is a serious risk of harm to you or to others
- Where there are concerns that an adult is at risk of harm or abuse or is experiencing harm or abuse
The organisations we intend to share your data with under the above prescribed circumstances include:
- The Police
- Other regulators and enforcers, e.g. HMRC, National Trading Standards
- Other Dudley MBC departments/services, for example adult safeguarding, revenues and benefits
- Multi Agency Safeguarding Hub
We will share your personal information with other services where you may benefit from being referred for additional support, with your consent, including:
- Living Well, Feeling Safe
- Warmer Homes
- Pleased to Meet You scheme
- Victim Support
- Age UK Befriending
- Bereavement counselling
Where you have expressed a wish to use the Telephone Preference Service or Mail Preference Service, we will liaise with the relevant service and provide your details with your consent. Where you have asked us to contact your bank or other financial institution or a utility provider, we will make contact with them and provide your details with your consent.
We are committed to protecting personal data and have data policies and procedures in place to ensure that it is safeguarded. Personal information is held securely on the database service used. All staff undertake regular training in data protection and managing personal information.
Information is kept in accordance with our retention policy. After we deliver a service to you, we keep your information as a business record of what was delivered. The retention period is 7 years.
We do not process your personal information outside the EU unless you specifically request us to do so.
At no time will your information be passed to organisations external to us or our partners for marketing or sales purposes or for any commercial use without your prior express consent.
National Data Opt-Out and use of NHS data.
Whenever you use a health or care service, such as attending Accident & Emergency or using Community Care services, important information about you is collected in a Care or Patient record for that service. Collecting this information helps to ensure you get the best possible care and treatment.
The information collected about you when you use these services can also be used and provided to other organisations for purposes beyond your individual care, for instance to help with:
• improving the quality and standards of care provided
• research into the development of new treatments
• preventing illness and diseases
• monitoring safety
• planning services
This may only take place when there is a clear legal basis to use this information. All these uses help to provide better health and care for you, your family and future generations. Confidential patient information about your health and care is only used like this where allowed by law.
Most of the time, anonymised data is used for research and planning so that you cannot be identified in which case your confidential patient information isn’t needed.
You have a choice about whether you want your confidential patient information to be used in this way. If you are happy with this use of information you do not need to do anything. If you do choose to opt out your confidential patient information will still be used to support your individual care.
To find out more or to register your choice to opt out, please visit Your NHS Data Matters. On this web page you will:
• See what is meant by confidential patient information
• Find examples of when confidential patient information is used for individual care and examples of when it is used for purposes beyond individual care
• Find out more about the benefits of sharing data
• Understand more about who uses the data
• Find out how your data is protected
• Be able to access the system to view, set or change your opt-out setting
• Find the contact telephone number if you want to know any more or to set/change your opt-out by phone
• See the situations where the opt-out will not apply
You can also find out more about how patient information is used at:
NHS UK Information About Patients (which covers health and care research); and
Understanding Patient Data What You Need to Know (which covers how and why patient information is used, the safeguards and how decisions are made)
You can change your mind about your choice at any time.
Data being used or shared for purposes beyond individual care does not include your data being shared with insurance companies or used for marketing purposes and data would only be used in this way with your specific agreement.
Health and care organisations have until March 2021 to put systems and processes in place so they can be compliant with the national data opt-out and apply your choice to any confidential patient information they use or share for purposes beyond your individual care.
What are your rights?
Your rights are detailed in the Council’s Corporate Privacy Notice
Should you wish to raise any concerns about how we have processed your personal data you can contact the data protection officer, email email@example.com
You also have the right to contact the Information Commissioner.
If you would like a copy of this information in a different format, please email firstname.lastname@example.org