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Community Events in Parks

We have lots of activities and events going on in our parks and open spaces in the borough throughout the year including funfairs, conservation events and guided walks.

We aim to ensure that all our parks remain a safe and friendly places, so everyone can enjoy the range of events and activities that take place each year.

We encourage you to use your local park or green space for community events.

If you are using a park or green space for an event it is essential that you let us know when and where the event is being held and that all necessary steps are being taken to ensure public health and safety. You must register your activity well in advance with our Events Team, based at Himley Hall, who will provide information and advice about organising your event.

Current events

Details on current events in the borough.

Apply for a risk assessment

A risk assessment is a careful examination of what is likely to cause harm to people, followed by an explanation of managed contingencies to reduce or eliminate such risks. As the organiser, you will need a competent risk assessor to carry out a risk assessment for your event. A standard risk assessment form can be obtained below.

You will also need to take out public liability insurance to cover your event.

The risk assessment must incorporate all safety aspects of the event, such as crowd control, barrier safety etc. For further Health and Safety information please contact us.

Events in Public Parks - Risk Assessment Form

For further information please see Risk Assessments for Events.

You may also find Controlling Risks in the workplace produced by the Health and Safety Executive helpful.

Event safety

For details on event safety and event safety for organisers.

Event Safety

Road closures for Community Events

Further information on what to do if you need to close a road for your community event. 

Disclaimer

The council will not be held responsible for any death, personal injury or loss or damage to property (including property owned by the Council) caused by or arising from the holding of your event and it is your responsibility to ensure that you have taken all necessary steps (including insurance) to protect yourself from liability of this nature.

As your event is to be held in a public park, you will be required to sign a form

  1. indemnifying the Council against any action, claim, loss, costs or expenses resulting from or consequential upon any liability of the above nature.

  2. agreeing to insure and provide evidence of such insurance with an insurance company approved by the Council to cover liability of this nature up to the value of £5,000,000 in respect of each and every claim.

Terms and Conditions

  1. The event is to be orderly and well conducted and no nuisance or annoyance is to be caused to local residents.
  2. Dudley Metropolitan Borough Council. The Council must be indemnified against any damage or injury which may occur to persons or property in the sum of £5,000,000 or such other sum as may be specified by the Council in any individual case. The organiser must produce a copy of his/her insurance certificate not less than 14 days before the event. Failure to do so will result in the withdrawal of permission for the event.
  3. An adequate number of stewards must be available to control participants and spectators. Stewards should be people who are aged 18 years and over. The number of stewards depends on the size of the event.
  4. Event organisers must provide sufficient car park stewards for their event.
  5. At the conclusion of the event the organisers must forthwith take all necessary steps to return the venue to a clean and tidy condition to the satisfaction of the authority's representative.
  6. In the event of ground or other damage, the Council may, as its discretion reinstate or repair any such damage without giving the organiser the option of undertaking the work him/herself and in that event, the organiser must pay the costs thereof on demand. The Council may also, at it's discretion demand payment of a deposit to be settled by the Chief Finance Officer. At the conclusion of the event, the Council will refund the deposit, or whatever part of it remains, to the organiser.
  7. The organiser must make adequate provision for toilet and first aid facilities, (including the provision of toilets for people who have disabilities) based upon the anticipated attendance at the event.
  8. No vehicles or equipment are to be brought on site before the time agreed with the authority's representative.
  9. All vehicles and equipment are left at the owner's risk. No persons shall on any access road in the pleasure ground ride or drive any vehicle at such speed as to cause danger to other persons in the pleasure ground or without consideration for such persons.
  10. If the organiser wishes to have fairground amusements as part of the event then no amusements may move on site earlier than a date and time agreed by the Authority's representative. All amusements must be removed from site by a further agreed time and date. Funfair proprietors must belong to the Showman's Guild. No alcohol or live animals are to be used as Prizes on fair stalls. (e.g. goldfish).
  11. Fun Fair and ancillary equipment must be closed down at an agreed time specified on the event application form.
  12. Event organisers may not bring in for public sale any food confectionery or beverages without the agreement in writing of the Local Authority. All caterers must produce copies of relevant food hygiene & public liability documents.
  13. Any Electrical equipment utilising the electricity supplies in the Parks must be P.A.T. Tested.
  14. This Agreement supersedes any prior agreement between the parties whether written or oral and such prior agreements are cancelled as at the commencement date but without prejudice to any right which have already accrued to either of the parties.
  15. This agreement is governed by English Law in every respect and is deemed to be made in England.